Staff Intranet

Marketing Request form

If you require any artwork designed for website, social or print, please let the comms team know well in advance please. To submit a request, please complete our marketing request form and a member of the team will be in touch to take forward.

Submit request for Student survey

The University is trying to better co-ordinate student surveys moving forward. As such, for wider survey work we do (thinking the like SOS-UK, Parents survey and so on) we will need to submit plans well in advance. To take forward, please submit a request via the University website and also advise colleagues in the comms team of your plans for promotion.

Expenses forms
Please ensure that expenses forms (Expenses Form Download Link) are completed correctly & all necessary receipts are attached. If you authorise a form, the part of the form shown below needs to be completed before submitting to Finance for payment.

Once completed this should be sent to an authorised signatory to approve and then forwarded by the authorised signatory to finance for processing. We would ask both those submitting and those authorising to ensure both the claim form and accompanying reciepts are sent together in one email as we need to ensure for audting purposes that these are submitted as one email.

Incompete forms will be returned to authoriser before payment can be made. For any questions, please speak to the Finance Office.

Purchase orders
To enasure we assist with completing paperless purchases orders, please read the process - PO Process. For any questions, please speak to the Finance Office.

Flexible Working Policy
We have updated the Union's Flexible Working Policy. The policy supercedes any information outlined in the current staff Handbook. If anyone has any questions regarding the policy, please speak to your Line Manager in the first instance.

Flexible Working Policy
Flexible Working application form

Holiday request procedure
The procedure for requesting holidays will be as follows:

• Email your line manager with dates requested, and copy Wendy Forbes into the email.  Please ensure that adequate notice is given, as email requests may not be picked up straight away.
• Wendy will check that the holiday request does not leave your department/area short staffed and will notify your line manager if it does.
• Your line manager will reply to your email, copying Wendy in, to confirm that the dates requested have been approved/rejected and I will then confirm your remaining holiday allowance.

If you have any questions regarding the above, please do not hesitate to contact Wendy Forbes.

Employee Assistance Programme
The Union is pleased to offer employees acess to a new Employee Assistance Programme (EAP). An EAP is a confidential employee benefit designed to help you deal with personal and professional problems that could be affecting your home life or work life, health and general wellbeing. Check out our dedicated page which outlines more details including resources and information on how to access the help provided. You can find it here.

MS Teams
We wanted to share some more information on making the most out of MS Teams. Hopefully this can help colleagues across the Union engage with students on-going. The University has lots of helpful information in their knowledgebase articles in Unidesk here. If you have any questions regarding this, or other meeting platforms, please speak to Nick Manton in the first instance. 

Keeping ourselves up-to-date with GDPR
It's always helpful to remind colleagues of our responsibilities in handling and processing data. You can refresh your knowledge of the Union's policies and procedures in relation to GDPR here. If anyone has any questions, please speak to Nick Manton.

Spam/bogus/malicious emails
Malicious e-mails are on the rise and staff are asked to be extremely vigilant with all electronic communications they recieve. 

Staff are encouraged to take this helpful quiz by Google which demonstrates some of the key criteria to look for in emails to establish if they are genuine. To take the quiz click here.

If you have any reason to suspect an email is malicious, seek advice from other colleagues/Information Services.

Click here to access a host of relevant resources and materials for your work including the Staff Handbook, Holiday forms and more. You'll also find information on the Union's Staff Forum and our branding and social media guidelines.

We want to make working here enjoyable and offer a number of benefits to working at the Union. For further information on these benefits, please ask your Line Manager.

All permanent staff are entitled to a free TOTUM (powered by NUS Extra) card. TOTUM has the best discounts around that you can use online and in store. To find out the latest offers and deals, you can download the brand new TOTUM app for use (in your appropriate download store). Top brands include:10% off at Co-op; 20% off stationery at WH Smith, 10% off at both ASOS and Boohoo plus 25% off student priced tickets at Odeon.

In order to get your card please contact Wendy Forbes, Union Secretary & HR.  

Selected food half price from Studio servery, whilst on shift
The flexibility of annualised hours working for all permanent staff
Staff development opportunities
Long Service Awards over 20 years   
Long Service Holidays

For information on other rewards and offers, please get in touch with Wendy Forbes, Union Secretary & HR.

E,D & I is central to every aspect of the Union's varied activities. Make sure you are aware of the Union's commitment to equality, diversity and inclusion. The Union's commitment to E,D & I was recognised once again in December 2021 as Investors in Diversity by the National Centre for Diversity (the second time we have been awarded the status).

As well as checking out the regular news and events on the Union's website, make sure you keep up-to-date with all that's going on across the Union's social media outlets by clicking on the icons below! 

If you're looking to connect with other Student Unions, you can also access NUS's Communities of Practice groups on Workplace by Facebook.

If you have ideas about how you'd like to see the Union improve or have ideas about what would enhance your working experience, please speak with your Line Manager who can help discuss this matter and feed into the Union's HR Sub-Group.